Planning and Registration Information- Update 12/19/12
As you begin to make plans to attend the 2013 TN HOSA State Conference, please pay close attention to all state correspondence, deadlines and competitive event guidelines. Please print and this email for future reference.
You will receive the official 2013 TN HOSA State Conference registration information packet in the coming weeks. Additional details and other information is not yet available, but it will be provided in the official packet. Registration for TN HOSA State Conference is not yet open. The information in this email is for you to use as you begin to plan for competition.
Please remember that this information, as well as all conference related information, including dates and deadlines, will be available on the TN HOSA website under “Conferences & Events” as it becomes available. Important Note: Those attending Lower East and Upper East Regional Conferences will need to work with their students and parents to plan for State Conference prior to attending Regional Conference due to the very short window of time between the competitions (Feb.1) and the 2013 State Conference registration deadline (Feb. 8). It is strongly recommended that you go ahead and have the parents decide whether their student will be allowed to attend if they qualify at one of the Regional Conferences. By providing them with information on cost of attendance well in advance, as well as obtaining an early commitment, it should not be difficult to complete your registration in the one week window. The window cannot be extended. For this reason, these dates were released to you in Oct. in order to allow for you to plan ahead for this short window.
Conference Registration Registration opens: Jan. 7, 2013 Registration closes: Feb. 8, 2013 Late Registration ends: Feb. 12, 2013 (* late registration includes a late fee of $10 per participant)
While registration closes on Feb. 8, all registration payments must be received by TN HOSA by the close of business on Feb. 28, 2013. This is not a postmark date.
2013 Registration Fees
TypeRegistration Late Registration
Advisor $70.00 $80.00
Chaperone $70.00 $80.00
Guest $70.00 $80.00
Student $70.00 $80.00
Voting Delegate $70.00 $80.00
Children 0-4 years $0.00 $0.00
Children 5 years and up $70.00 $80.00
It is recommended that you do not wait until the last minute to finalize your registration. Carefully review your registration to ensure accuracy prior to submitting it. Additions and changes cannot be made after Feb. 12. After registering online, print out the registration report/invoice and mail with a school check to Tennessee HOSA. Your registration cannot be processed without the invoice/registration report.We must receive you payment by Feb. 28 in order for your school to compete. No fees will be accepted onsite, and no late payments will be accepted. It is highly recommended that you not wait until the last minute in order to avoid delays with receiving student payments, school booking, and postal service.
Hotel Information Deadline to reserve hotel rooms: Feb. 18, 2013
Conference Hotel: Gaylord Opryland Hotel & Convention Center Nashville, TN
Reservation Process: Schools needing less than 5 rooms: Contact the call center at 1-877-777-6779 (You should reference either Tennessee Health Occupation Students of America or A-THOS3.)
Schools needing 5 or more rooms: Fill out the sub-block request form (attached). These forms should be faxed or emailed to Gennifer Thompson (contact information below).
Cost per night: $149.00 per room (standard rooms) + $5 resort fee + taxes $201.00 per room (premium rooms) + $5 resort fee + taxes * See below for additional information regarding taxes and resort fees that are not reflected in this price
Taxes/Resort Fees In addition to the $149.00, you will also need to add the $5.00 resort fee (per night), as well as the 9.25% sales tax, 6% occupancy tax and $2.50 city tax. You will not pay the 9.25% sales tax if you fax or email your school’s tax exempt form when making your reservation. Tax exempt forms do not exempt you from the nightly resort fee, occupancy tax, or city tax.
Note: All schools located outside of a 25 mile radius of the hotel are required to stay at the conference hotel in order to compete. Those schools located within a 25 mile radius of the hotel who choose to commute will be charged an extra fee at registration. More information will be provided in the official conference registration information packet.
Recognition Events Deadline for all recognition events to be received by the TN HOSA State Advisor is Feb. 8, 2013. This includes: Barbara James Service Award, HOSA Happenings, HOSA Week, National Recognition Portfolio, National Service Project, Outstanding HOSA Chapter, and Outstanding State Leader
Scholarships & State Officer Candidates Deadline for all TN HOSA Scholarship and TN HOSA State Officer Candidate applications to be received by the TN HOSA State Advisor is Dec. 31, 2013. Information and applications are available on the TN HOSA website.
Competitive Events Students who placed 1st through 5th at regional HOSA conferences can compete in that event at state.
When you register a team please put in the team number block, their place at regionals. The events that will be at state are listed below. Several of these events were not held at regionals. The winners from state will advance to nationals.
2013 TN HOSA State Leadership Conference Competitive Events List
Health Science Events Dental Spelling Dental Terminology Medical Spelling Medical Terminology Medical Math Medical Reading Human Growth and Development Pathophysiology Medical Law and Ethics Pharmacology Nutrition
Health Professions Events Biotechnology Clinical Nursing Clinical Specialty Dental Science Home Health Aide Medical Assisting Nursing Assisting *Personal Care Physical Therapy Sports Medicine Veterinary Science
Teamwork Events Biomedical Debate Career Health Display Community Awareness Creative Problem Solving Forensic Medicine Health Education HOSA Bowl Parliamentary Procedure Public Service Announcement
Emergency Preparedness Events CERT Skills CPR/First Aid Emergency Medical Technician Epidemiology *Life Support Skills MRC Partnership Public Health
Recognition Events Health Care Issues Exam Barbara James Service Award HOSA Happenings HOSA Week National Recognition Portfolio National Service Project Outstanding HOSA Chapter Outstanding State Leader
* Special Education Event
Note:Only the events listed on this chart will be held at the TN HOSA State Leadership Conference.